Free support available
The route to market for this solution is either a direct award or further competition and our experienced team are on hand to help you through every step of the process – offering practical advice and support when you need it.
Our free support includes:
Direct award support
• Assessment of your needs and advice on the best approach
• Market and supplier insights
• Technical know-how on how to procure specific service, works or product
• Compliance with the PCR2015
• Assistance in the completion of the documentation
• Advice on the call-off terms and conditions
• Advice on the KPIs
• Assistance with or management of the supplier pre-engagement
Further competition support
• Assistance with or management of the supplier pre-engagement
• Assistance and guidance in the drafting of the documentation, including the provision of template documents
• Advice on the specification, including the provision of anonymised specifications
• Advice on the award criteria, including sustainability to ensure compliance
• Advertising the further competition on YPO’s e-tendering portal – ProContract, and full administration of the process, including clarification log management
• There are three ways to run a further competition via ProContract
1. YPO can administer the full end-to-end further competition process
2. Request temporary access to ProContract and run the further competition yourself or with our support
3. If you're a current user of ProContract you can access and use our solutions directly without our involvement. View the 'How to access YPO’s frameworks directly' user guide.
• Running or supporting the evaluation process
• Moderation of the evaluation process
• Drafting/checking award and rejection letters, including provision of template documents
Standard documents available
• Further competition template
• Specification examples
• Award questions examples
• Pricing matrix
• Award and rejection letters
• Call-off contract terms and conditions
The lotting structure of this framework is as follows:
Lot 1: Multifunctional Print Devices (MFDs) and Basic Print Management Software
Multifunctional Devices, Entry Level Print Management Software (including consumables)
Lot 2: Multifunctional Print Devices (MFDs) Print Management and/or Digital Workflow Software and Associated Services
Extended catalogue of Multifunctional Devices, Print Management and Software Services (including consumables)
Lot 3: Multifunctional Devices (MFDs), GovPrint Hardware, Managed Print Services and Digital Workflow Software Services
Managed Print, Audit and Consultancy services (including consumables)
Lot 4: GovPrint hardware, accessories and operational services
Provision of 9 hardware devices that include device management software and service and maintenance provision which are compatible with the GovPrint Cloud Service
Lot 5: Print Consultancy Services
Auditing and consultancy services
Making your working life simpler with YPO
We know just how important it is to have the most up-to-date and innovative equipment and systems for your organisation. In this video, we depict the use of various technologies (systems and equipment) that can be procured through YPO frameworks:
Documents:
Ricoh - Framework Contract vs Non-framework Contract
Framework contracts can provide value to customers in more ways than simply the headline price. In addition to having the support and protection of the framework body, many elements of value have been negotiated into public sector framework contracts for MFDs that are not standard in the normal commercial contracts. The total impact of these differences could be thousands of pounds per device over the life of a contract.
Canon - Information security in Central Government
Since the arrival of the digital age, information security has never been more pertinent. On a daily basis, cyber-attacks are hitting large organisations that believed their systems were
impenetrable. As we have already seen, Central Government is a prime target for hackers.
Canon - Why do councils need a digital strategy?
A digital strategy will enhance security, speed up processes, increase efficiency, improve environmental credentials and satisfy citizens. Through innovation, processes will improve, and services will be created that would have been inconceivable only a few years ago.
Canon - How are councils creating smart places?
A smart place is an area that combines broadband, Wi-Fi, area-based apps, smart cards, and a range of digital services that work together to create an enhanced quality of work
and life for businesses and citizens. Smart places are beneficial not only to Local Authorities but also the wider community.
Social Value - Incorporating Social Value into your call-off contract
Social value is the additional value in the delivery of a product or service contract where a wider community or public benefit can be created.
Blogs:
Top tips for safely using your printers and MFDs
There's different ways to access your printers and other multi-functional devices (MFDs) and now that our new workplace environments are fully established, it’s important to know about them. Sharing a common touch screen isn't the most ideal choice at the moment, but there are more ways to access your MFDs all with the priority of limiting the spread of germs and reducing risks within the workplace.
Konica Minolta - Electronic signatures: make them an integral part of your digital processes
As businesses pursue digital transformation, many are looking to adopt electronic signatures. What are the key considerations, and what benefits can you expect?
Konica Minolta - 7 common mistakes when implementing cloud print and how to avoid them
Use of cloud technology is commonplace but the extent of its use varies massively. Print is rarely invited to the cloud party and often overlooked as legacy.
Case studies:
Canon - Sellafield Ltd
Given the scale of both Sellafield itself and the challenge of upgrading and maintaining its print facility – in a seamless, secure and sustainable way – Sellafield and Canon have worked together to build a dedicated on-site service team that covers all aspects of the Managed Print Service (MPS).
Xerox Kickstarts Employment Opportunities for Young People
A success story of private and public collaboration through the Kickstart Scheme, as part
of the Government’s Plan for Jobs.
Webinars:
Konica Minolta - Digital Transformation Round Table Webinar
Our expert panel discusses the significance of digital transformation for businesses today, and how it can unlock new opportunities for growth and efficiency.
Literature:
Konica Minolta - Cloud Print Services
Experience the agility and efficiency of cloud-based printing.
Konica Minolta - Rethink the world of work. Redefine the Digital Workplace
Driven by technological, social, environmental and generation shifts, the concept of 'work' has changed radically for many of us. Instead of being somewhere you go, work is now something you do — any time, any place, on any device.
Lot 1
Canon (UK) Ltd 1 Sole supplier
Lot 2
Canon (UK) Ltd
HP Inc UK Ltd
Konica Minolta Business Solutions (UK) Ltd
Kyocera Document Solutions (UK) Ltd
Ricoh UK Ltd
Specialist Computer Centres
Vision (Office Automation) Ltd
Xerox UK Ltd
XMA Ltd
Lot 3
Canon (UK) Ltd
Computacenter (UK) Ltd
HP Inc UK Ltd
Konica Minolta Business Solutions (UK) Ltd
Kyocera Document Solutions (UK) Ltd
Ricoh UK Ltd
Specialist Computer Centres
Vision (Office Automation) Ltd
Xerox UK Ltd
Lot 4
Canon (UK) Ltd
HP Inc UK Ltd
Ricoh UK Ltd
Xerox UK Ltd
Lot 5
Paragon Customer Communications (London) Ltd